How to Recertify
Certified E-Discovery Specialists (CEDS) seeking to maintain their CEDS designation must meet the CEDS recertification requirements which verify their continuing education in the field of e-discovery. Professionals who hold the CEDS credential are required to earn qualifying continuing education credits through experience, training and education.
Recertification is due every two years, where applicants must complete the Recertification Application and pay the applicable fee. By completing the Renewal Process you authorize that you have completed a minimum of forty (40) approved continuing education credits within the prior two (2) calendar years. You understand that no supporting documentation of the continuing education credits is required to be submitted with the Renewal Process. Please note that ACEDS reserves the right to request and review documentation to confirm and verify this information if necessary.
Download the recertification handbook here.
In the event recertification is not approved, the recertification fee will be refunded, less a $100 administrative handling fee.
For questions about recertification, contact us at [email protected].
CONTINUING EDUCATION CREDIT REQUIREMENTS
Forty (40) continuing education credits are required to be completed within a two-year period. Candidates will not be granted continuing education credits for activities completed prior to obtaining their CEDS credential or completed more than two (2) years prior to the recertification period. All applicable continuing education credits must be earned prior to the recertification deadline.
CEDS RECERTIFICATION DEADLINES
Recertification candidates are required to submit a completed CEDS Recertification Application, and a recertification fee, postmarked no later than the recertification deadline — which is two (2) years from the date indicated on your CEDS certificate, or two (2) years from your most recent CEDS recertification deadline.
For example, if the date you obtained your certification (as indicated by the date on the credential) is March 30, 2015, you will have until March 30, 2017 to submit your completed Recertification Application and the recertification fee . In this instance, you must recertify again through the same process by March 30, 2019, regardless of the date on which you previously recertified.
If the recertification deadline is not met, the CEDS credential will lapse and persons seeking to obtain the credential again will have to do so by taking and passing the exam. If your credential lapses, please contact [email protected] for information on how to recertify and applicable fees.
CEDS CONTINUING EDUCATION CREDITS SUPPORTING DOCUMENTATION
ACEDS generally relies on the applicant to self-verify that he or she has completed the requisite number of continuing education credits, and supply some basic information on those credits through the Self-Verification form. Applicants do not need to include supporting documentation with the recertification application, but are advised to retain originals or copies of their supporting documents should ACEDS request them for auditing purposes.
RECERTIFICATION APPLICATION FEES AND TIMELINE (FOR THE YEAR YOUR RECERTIFICATION IS DUE)
- ACEDS will not accept recertification applications postmarked after the recertification deadline as described above. Please contact the Certification Department with questions at 844-992-2337.
- Checks, credit cards and wire transfers are acceptable forms of payment.
The Recertification Application must be submitted to ACEDS within six (6) months of the recertification deadline. The following application fees apply: $495 for members and $395 for Government members. This fee includes a two-year membership and certification renewal.
DENIAL OF RECERTIFICATION AND REMOVAL OF THE CEDS CREDENTIAL
Failure to submit the CEDS recertification application by the application deadline will result in denial of recertification and removal of the CEDS credential. Candidates may contact the Certification Department with questions at 844-992-2337.
To submit an application, you should review the application and policy, and then complete the required information and sign the application and verification forms. Please allow two (2) weeks from the time ACEDS receives your application for review and notification.
LATE APPLICATION POLICY
After the recertification deadline has passed, the applicant must take the CEDS examination to obtain the CEDS designation. The only exceptions for documented extenuating circumstances are described below in the section, “Extensions.”
Occasionally, extenuating circumstances, such as prolonged unemployment or serious illness of the applicant or a close family member, may prevent CEDS-certified professionals from meeting the required 40 credits of continuing experience, education and training over a two-year period. One-year extensions of the recertification deadline can be requested under such circumstances. The extension may be granted only once during a CEDS-certified professional’s recertification period and must be approved by the recertification deadline. The fee to request an extension is $100. Applicants may also choose to recertify by examination on or before their recertification deadline at a reduced fee, as stated in the CEDS Candidate Handbook. These are examples of persons who may be eligible for an extension:
- Applicants who have been out of work for at least one year of the two-year recertification period because of a layoff or child birth or child care responsibilities.
- Applicants who have spent a significant amount of time caring for a seriously ill family member or who have suffered serious illness themselves.
- Applicants who are deployed to active duty in the armed forces for at least a six-month assignment.
If approved, the recertification expiration date will be extended for one year, thus allowing time to accumulate the necessary continuing education credits. At the end of one year, applicants will be required to submit a completed recertification application form demonstrating that they meet the continuing education requirements. The full recertification application fee is also due at that time. Upon successful recertification, the new two-year recertification period will begin at the end of the extension period.
To request the extension, the following materials must be submitted by the recertification deadline:
- A written request for extension explaining the extenuating circumstances.
- Documentation of the extenuating circumstances, which may include a letter from a physician, notice of termination or receipt of unemployment benefits.
- The extension request fee of $100.
- A completed recertification application demonstrating the efforts to meet recertification requirements.
INELIGIBILITY FOR EXTENSIONS
Applicants who have not accrued the required 40 recertification credits by the expiration date or who cannot demonstrate extenuating circumstances or have not submitted a recertification application before their expiration date are not eligible for an extension.
LAPSED CEDS CERTIFICATIONS
CEDS-certified professionals who do not submit an application by the recertification deadline will be considered lapsed and no longer certified. ACEDS will notify CEDS certified members if their certification expires and will also provide certification status to employers who request it. Expired CEDS certified professionals must cease using the CEDS designation immediately upon notification. To become certified and to display the CEDS designation, the expired CEDS-certified professional must retake the CEDS examination.
RECERTIFICATION BY EXAMINATION
Persons whose certification has lapsed may only recertify by taking and passing the CEDS examination. The cost to retake the certification examination is $125, which must be paid in addition to the appropriate recertification fee. Recertification fees are $495 for members and $395 for all government employees. Applicants who submit applications with the inappropriate payment amount will be invoiced the difference and remain unprocessed until the full amount is paid. Fees, which are non-refundable, may only be paid by credit card, or check payable to ACEDS. The applicants name and company must appear on all payments made by check.
The CEDS Examination Application is found in the CEDS Candidate Handbook, which may be downloaded at ACEDS.org. An applicant must register for the CEDS examination in the year following the recertification deadline. Applicants who do not pass the CEDS examination within one year of registering must reapply to sit for the exam, and pay the regular fees at the time of submission of the CEDS Examination Application.
REMINDERS AND APPLICATION SUBMISSION
CEDS professionals should know their recertification cycle and submit a completed application before the recertification deadline. ACEDS will send any renewal reminders to the e-mail address on file, so it is important that ACEDS be notified of changes in contact information. Recertification cycles and submission requirements will not be changed because a CEDS professional did not receive reminders that were sent to the addresses on file.
Download the recertification handbook here.