David Ruel, Hanzo: Webinar Recap: How to Avoid Inevitable Over-Collecting of Google Workspace (G Suite)

Extract from David Ruel’s article “Webinar Recap: How to Avoid Inevitable Over-Collecting of Google Workspace (G Suite)”

At Hanzo, we’ve focused on collaboration tools for the last few years—and, as it turns out, we weren’t a moment too soon. The upsurge in remote work due to the coronavirus pandemic means that more workers than ever are working from home. Online collaboration tools have taken the place of meeting rooms, offices, and water coolers. When it comes to collaborating on documents and spreadsheets, many teams are using Google Workspace (formerly G Suite). But even with Google Vault, it’s surprisingly challenging to collect just the data you need from Google Workspace when you’re managing ediscovery for a litigation matter. Over-collection is practically inevitable—unless you have the right toolset. 

That’s what I talked about in a recent webinar, “How to Avoid Inevitable Over-Collecting of Google Workspace (G Suite).” Here’s a quick recap of that conversation.

The Challenges of Collecting Data From Google Workspace and the Limitations of Google Vault

Most of the challenges associated with collecting data from Google Workspace come down to one big problem: data volume. We’ve become accustomed to having enormous—and ever-expanding—amounts of storage. At this point, each user in an enterprise can use up to five terabytes of storage in Google Workspace, which is enough to store over 30 million documents. In ediscovery terms, it is challenging to sort through, cull down to the essentials, and collect that much data without breaking the bank.

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