Extract from Amy Bowser-Rollins’s article “4 Task Management Strategies to Increase Productivity”
Managing a project effectively involves designing a process that consists of tasks. Each task represents a key step in the process to achieve a successful project completion. A project manager can implement task management strategies and workflows that add efficiency and increase productivity. Let’s discuss several my favorite strategies that I’ve used over the years to manage teams and task-based projects.
Strategy 1 – Utilize the Kanban Method
A Kanban task board is a visual project management framework that allows you and your team to visualize the process and the tasks flowing through the process, like an assembly line. Have you ever used sticky notes on a whiteboard to visualize the steps in a process? This is a digital version of exactly that!
The Kanban method displays a list for each stage of the process, such as To Do, In Progress, On Hold, and Completed. This simple technique makes it simple for all team members to see which tasks are next, the tasks currently in progress, and the tasks that have been completed. The stages can be customized to match your current workflows. The Kanban board also helps identify potential bottlenecks in the process if you have too many task cards in one stage of the process that are not progressing as expected.
Each task is represented by a card that holds all the pertinent information about the task and it is easy to move a task card from one stage of completion to another. A Kanban task board is super simple to use and there’s essentially a zero-learning curve.
